City Hall

Phase 1

The State has moved beyond Phase 1, but the description, health measures and participants for Phase 1 are included for reference purposes only.

Function Description:

  • City Hall is closed to public
  • Departments modify processes, implement technology and continue to deliver most public services virtually
  • Most public services are available electronically or over telephonically
  • In-person and offsite services (i.e., in-home inspections, etc.) and meetings prohibited
  • Create process for plan submittal and review
  • Create an internal COVID-19 response team

Public Health Measures:

  • Move City Council meetings to a virtual environment
  • Cancel board and commission meetings unless critical, time sensitive actions are required
  • Quarantine all mail and deliveries, including plans, for 48 hours
  • Limit employees on-site by creating cohorts that alternate working in City Hall and teleworking
  • Require employees to stay home if sick; maintain proper hygiene per CDC; wear face coverings, maintain 6-feet social distancing and do not gather per County/State orders; clean workstations at end of work shift
  • City posts health and safety educational materials; provides hygiene and cleaning supplies; provides personal protective equipment appropriate for nature of work; modifies physical work and telework schedules, and workspace to maintain social distancing standards; prohibits physical meetings
  • Increase the cleaning/sanitization schedule for the building
  • City establishes policies to respond to and mitigate employee exposure i.e. take time off work when sick, caretaking of exposed or positive family members, and to return to work after exposure
  • City creates and posts public health educational materials, health and safety orders and census information through social media

Participants:

Employer / Employees

Phase 2 (Current Stage)

Function Description:

  • Return employees to the work place full-time
  • City Hall open to the general public for limited services
  • In-person plan review by appointment
  • Limited non-construction and in-home inspections resume under strict social distancing measures and PPE protocols
  • Refocus the COVID-19 response team to de-escalation efforts

Public Health Measures:

  • Quarantine all mail, deliveries and plans for 48 hours
  • Return the City Council to Council Chambers with virtual public attendance, only
  • Begin virtual board and commission meetings
  • Install plexiglass shielding between staff and public for appointments at public counters
  • Develop and implement queuing system for the public
  • Plan for and implement procedures for sun and heat exposure for overflow public queuing
  • Suspend cash transactions – credit card and on-line payments, only
  • Mandatory temperature checks and health screenings for employees and the public
  • Continue to require that employees stay home if sick; maintain proper hygiene per CDC; wear face coverings, maintain 6-feet social distancing and do not gather per County/State orders; clean workstations at end of work shift
  • Reduce maximum occupancy in all public areas and encourage the continuation of virtual and telephonic meetings
  • Continue to post /update health and safety educational materials; provides hygiene and cleaning supplies; provides personal protective equipment appropriate for nature of work; modifies physical work schedules, telework schedules, and workspace to maintain social distancing standards
  • Continue to modify policies to respond to and mitigate employee exposure i.e. take time off work when sick, caretaking of exposed or positive family members, and to return to work after exposure (14 days)
  • Continue to create and post public health educational materials, health and safety orders and census information through social media

Participants:

Employer / Employees / Public

Phase 3 (Future Stage)

Function Description:

  • With queuing systems still in place, additional services are phased in
  • Appointments are still encouraged for plan review
  • Resume public attendance at City Council meetings
  • Continue to allow virtual public attendance and participation in City Council meetings
  • In-person board and commission meetings resume with virtual public attendance, only
  • Internal/external public and community meetings resume

Public Health Measures:

  • Continue reduced maximum occupancy, including in the Council Chambers
  • Continue mandatory temperature checks and health screenings for employees and the public
  • Continue to require that employees stay home if sick; maintain proper hygiene per CDC; wear face coverings, maintain 6-feet social distancing and do not gather per County/State orders; clean workstations at end of work shift
  • Continue to post /update health and safety educational materials; provides hygiene and cleaning supplies; provides personal protective equipment appropriate for nature of work; modifies physical work schedules, telecommute schedules, and workspace to maintain social distancing standards
  • Continue to modify policies to respond to and mitigate employee exposure i.e. take time off work when sick, caretaking of exposed or positive family members, and to return to work after exposure
  • Continue to create and post public health educational materials, health and safety orders and census information through social media

Participants:

Employer / Employees / Public

Phase 4 (Future Stage)

 Function Description:

  • All City operations and staff presence at full capacity
  • Resume public attendance at board and commission meetings
  • Technology supporting long-term health standards evaluated and implemented
  • Technology supporting ongoing teleworking environment evaluated and implemented

Public Health Measures:

  • Continue to require that employees stay home if sick; maintain proper hygiene per CDC; wear face coverings, maintain 6-feet social distancing and do not gather per County/State orders; clean workstations at end of work shift
  • Continue to post /update health and safety educational materials; provides hygiene and cleaning supplies; provides personal protective equipment appropriate for nature of work; modifies physical work schedules, telecommute schedules, and workspace to maintain social distancing standards
  • Continue to modify policies to respond to and mitigate employee exposure i.e. take time off work when sick, caretaking of exposed or positive family members, and to return to work after exposure

Participants:

Employer / Employees / Public